GATE 3

Tools for project management and leadership

Here is the toolbox for your leadership and project management – just download. Build your "cockpit" with the right instruments and tools that effectively support your leadership and project management, tailored to the projects you manage.

Here you will find tools within project management, program management and portfolio management.

If you lack a project management tool in our collection, please send us an email and we will work on it.

  • Workshop storyboard

    Workshop storyboard

    Download the tool and design your meetings and workshops so that you achieve the desired impact. The workshop storyboard helps you facilitate meetings and workshops with passion and commitment. As a project manager, it is typically steering committee meetings, sprint meetings, idea generation meetings, focus group interviews, planning workshops, team building activities, workshops with stakeholders and project group meetings you guide and facilitate. Your task as a facilitator is to create motivation, commitment and learning with the meeting participants.

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  • The project organization

    The project organization

    Download the tool and describe the project organization in detail. The organization contains all your resources, it is the project engine that must ensure professional quality, decision-making competence and involvement of the “customers”. Projects are temporary and many are not familiar with the different roles, therefore it is important that the organization can be clearly described. The tool gives you 6 alternative templates to describe the project organization.

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  • Hierarchy of objectives and Impact case

    Hierarchy of objectives and Impact case

    Download the tool and prepare a hierarchy of objectives or an impact case. The hierarchy of objectives and impact case describes the desired impacts the project must achieve with SMART formulated objectives. It is an essential part of the project definition and is a kind of requirement specification of the project impact. The hierarchy of objectives creates a connection between the project’s deliverables and the impacts. The impact objectives are defined on the basis of a situational analysis to ensure that the project creates the desired return on

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  • Milestone plan

    Milestone plan

    Download the tool and see how you as project manager develop a milestone plan or master plan with the project team. The tool describes how a proactive project leader facilitates the planning in the project team, so that you at the same time conduct team building and build quality in the plan. The tool shows how the planning is based on the project scope described in the objective hierarchy. The project plan is built up in workstreams with short feedback loops so that a proactive follow-up is possible.

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  • The communication plan

    The communication plan

    Download templates for the communication plan. The project’s communication must create and maintain knowledge and support for the project. Communication to the target groups affected by the project’s changes must ensure acceptance and create security. The tool describes various communication models, e.g. the actant model which ensures an appropriate structure of the narrative. In change communication, active listening and involvement is important in your stakeholder approach.

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  • Visual agile planning board

    Visual agile planning board

    Download the tool and work visually in the project team. If you work agile or want to use visual methods in a more traditional project, then print the agile planning board in the format you need. It can be used in agile projects whether you work with Scrum, Half Double or other principles. Follow the tool’s instructions on how to build the planning board, conduct planning and follow-up meetings with the project team. The visual planning board ensures overview, short feedback loops, creates commitment and shared focus.

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  • Responsibility Schedule

    Responsibility Schedule

    Download the tool and describe the participants’ responsibilities and involvement in detail so that it will be easy to communicate. Your resources are the project’s engine, they should ensure professional quality, decision-making competence and involvement of the “customers”. It is therefore important that the division of responsibility and the roles of each individual are lucidly described. The tool defines the involvement of key stakeholders regarding their responsibilities, whether they are performing, should be consulted, informed or endorsed by various activities or results.

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  • Change Resistance Mapping

    Change Resistance Mapping

    Download The Change Resistance Mapping that describes the concerns of different target groups to the changes your project entails. It is a specialized stakeholder analysis focusing on change management and change communication. All changes cause disadvantages – there is always a price to pay. The question is which target groups should pay the price and how large this price is perceived to be. The tool increases your ability to actively listen and empathize with the target groups. It provides invaluable input to your communication plan.

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quote

"Project economy accounted for 34.7% of German GDP in 2015 and will rise to 40% by 2020. The level is probably the same in other industrialized countries"

- Yvonne Schoper, MTV, Berlin

Who is airborn leadership?

As a project manager I have always lacked a platform where I could click in and get inspiration, relevant knowledge and concrete tools, regardless of time and place. A wireless toolbox where knowledge came to me through the air. A help that could give me a much needed boost in my current challenge.

You have never been more important as a project manager. Projects are the engine in developing a better business, new products, improvements in society and the global transformation to sustainable energy and production. Your leadership is therefore crucial. As a leader and project manager, you are the tool that creates the results.

I hope airborn leadership can be your gateway to knowledge within project management, no matter what journey you are on.

John Ryding Olsson Founder & author
John Ryding Olsson Founder & author John Ryding Olsson

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